How to use Dropbox Vault to secure sensitive files

0 Comments

You are able to protect your online files by placing them in a virtual vault secured with a PIN.

istock-821437894.jpg

Image: iStockphoto/lukutin77, Dropbox

Those of you who make use of Dropbox to store files online may be worried about the security of your cloud-based content. For sensitive files that need an extra layer of protection, Dropbox at this point provides a vault. With Dropbox Vault, you create a PIN as a second amount of security past Dropbox’s built-in file encryption.

SEE:   Managing the multicloud   (ZDNet special feature) |  Download the free PDF version   (TechRepublic)  

Must-read cloud

You can move documents in and out of the particular vault based on which ones you need to protect. You may also share the files in your vault just as you may with files within a regular folder. Dropbox Vault is accessible to users with a paid Plus or Professional plan.

Initial, browse to the Dropbox Vault page and sign in with your account. The very first time you access the page, Dropbox will offer to suggest files which you may want to add to the vault. These types of suggestions are based on potentially sensitive keywords for example “tax return” or “passport. ” Click the Suggest files button to test this; otherwise click the Skip key to proceed on your personal ( Figure A ).

Figure A

figure-a.jpg figure-a.jpg

At the following step, enter a six-digit pin number to secure the files in the vault. Click the button to Set PIN ( Number B ).

Figure B

figure-b.jpg figure-b.jpg

Next, you should select the files you wish to place in your virtual vault. Click the Add button and you can add files or folders through your computer or files from Dropbox ( Figure D ).

Figure C

figure-c.jpg figure-c.jpg

Intended for files or folders from your own computer, simply select the types you wish to add, and they’re automatically uploaded into the vault. For files from Dropbox, select the ones to add plus then click the Choose button ( Figure D ).

OBSERVE:   How to use Dropbox Passwords because your password manager   (TechRepublic)

Figure D

figure-d.jpg figure-d.jpg

At the final setup step, you can opt to give somebody else access to your vault in the event of a good emergency. Click the link to Add Trusted Contact. Enter the person’s email address as well as a notice. Click Send ( Number E ).

Figure E

figure-e.jpg figure-e.jpg

Go to the location regarding All Files and then click the vault to see the particular files within it. By default, the vault is automatically locked if body fat activity for twenty minutes. You can also lock the burial container manually. To get this done, open the burial container and click the Lock icon with the top ( Figure F ).

Figure F

figure-f.jpg figure-f.jpg

The next time you try to open the vault, you will be prompted to enter your PIN ( Figure Gary the gadget guy ).

Figure G

figure-g.jpg figure-g.jpg

Any files or folders you add to your vault are protected by the PIN. You may share files in the burial container without sharing the PIN. But your recipients can simply view the files and not edit all of them. To share a file stored in the vault, check the file and then click the particular Share button. Choose your receiver from the contact list or by typing their email address and then click the button to Share File ( Figure They would ).

Figure H

figure-h.jpg figure-h.jpg

Lastly, you can change your PIN if necessary. To get this done, open your vault and click the link for Configurations. Under PIN protection, click the Change link. Enter the present PIN and then the brand new PIN and click the Change PIN button ( Figure I ).

Figure I

figure-i.jpg figure-i.jpg

Also see